TID 1. Guided Tour
Conduct of tour to NAP facilities.
|AGENCY ACTIONS||FEES TO BE PAID||PERSON RESPONSIBLE|
|1. Sends a letter of request addressed to the Executive Director||Receives and logs the request||None||TID Administrative Aide/ Asst.|
|Coordinate schedule with the requesting agency and respective unit to be visited (subject to the availability of facility/ies). In case of non-availability of facility/ies to be visited, send notice to requesting party||None||Training Specialist III|
|2. Sends confirmation re schedule of tour||Upon receipt, inform concerned unit/s to be visited by the requesting party||None||Chief, TID|
|Actual NAP tour as scheduled||None||Training Specialist I
Training Specialist II
TID 2. In – House Training
Conduct of In-house Training on records and archives management.
|CLIENT STEPS||AGENCY ACTIONS||FEES TO BE PAID||PERSON RESPONSIBLE|
|1. Sends letter request for training addressed to the Executive Director||Receives and logs request.
Delegates and coordinates to the Training Specialist – Program and Evaluation Section
Prepares and sends acknowledgement letter (AL) to the requesting agency
|None||TID Administrative Assistant Administrative Aide
Chief, Training Specialist/Authorized Representative
|Coordinates/Facilitat es/Discusses with the requesting agency coordinator/contact person on the feasible date and other requirements (forms, training evaluation, honorarium,
logistics, etc.) for the in-house training
Schedules confirmed date.
|2. Sends letter/notice of confirmation for training addressed to the Executive Director/Chief-TID||Receives and logs letter of confirmation for the conduct in- house training||None||TID Administrative Asst./Aide|
|Notes and delegates action to proceed and coordinate final details, requirements and assignment of Resource Persons for the training module requested||None||Chief, Training Specialist/Authoriz ed Representative|
|Checks and assigns Resource Persons against the Pool of RP’s for the requested training module||None||Training Specialist|
|Coordinates with the resource person and their supervisors to confirm and conform with the topic/lecture assignment||None||Training Specialist|
|Prepares the Conforme, Office and Travel Orders for Resource Persons||None||TID Administrative Aide/Assistant/ Training Specialist|
|Endorses the Conforme, Office and Travel Orders for signature/ approval||None||Chief Training Specialist/Authorized Representative|
|Approves or disapproves the Office Order and Travel Orders||None||Executive Director
Deputy Executive Director
|Sends to the requesting agency approved Office Order/Travel Orders and Conforme for counter approval of Agency signatory (email and courier)||None||TID Administrative Aide/Assistant/ Training Specialist|
|3. Sends back signed Conforme (email/courier); Receives and prints in-house documents (lay–out of seminar certificates and appearances, etc. as needed)||Sends in-house documents and forms for Agency reproduction and or reference including contact information of RP’s for pick up and drop off, etc||None||Agency Authorized Signatory
|4. Receives the seminar resource person/s, facilitates and attends the seminar||Gives the lecture/topic presentations in the actual date of training||None||Assigned Resource Person|