Training and Information Division (TID)
List of Services
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Guided Tour Conduct of tour to NAP facilities. |
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| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PERSON RESPONSIBLE |
| 1. Sends a letter of request addressed to the Executive Director | Receives and logs the request | None | TID Administrative Aide/ Asst. |
| Coordinate schedule with the requesting agency and respective unit to be visited (subject to the availability of facility/ies). In case of non-availability of facility/ies to be visited, send notice to requesting party | None | Training Specialist III | |
| 2. Sends confirmation re schedule of tour | Upon receipt, inform concerned unit/s to be visited by the requesting party | None | Chief, TID |
| Actual NAP tour as scheduled | None | Training Specialist I Training Specialist II | |
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In – House Training Conduct of In-house Training on records and archives management. |
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| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||
| Letter request for training addressed to the Executive Director | From the Requesting Agency | ||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PERSON RESPONSIBLE |
| 1. Sends letter request for training addressed to the Executive Director | Receives and logs request. | None | TID Administrative Assistant / Administrative Aide |
| Delegates and coordinates to the training Specialist – Program and Evaluation Section | Chief, Training Specialist/Authoriz ed Representative | ||
| Prepares and sends acknowledgement letter (AL) to the requesting agency | Training Specialist | ||
| Coordinates/Facilitates/Discusses with the requesting agency coordinator/ contact person on the feasible date and other requirements (forms, training evaluation, honorarium, logistics, etc.) for the in-house training Schedules confirmed date. | None | Training Specialist | |
| 2. Sends letter/notice of confirmation for training addressed to the | Receives and logs letter of confirmation for the conduct in-house training | None | TID Administrative Asst./Aide |
| Notes and delegates action to proceed and coordinate final details, requirements and assignment of Resource Persons for the training module requested | None | Chief, Training Specialist/Authoriz ed Representative | |
| Checks and assigns Resource Persons against the Pool of RP’s for the requested training module | None | Training Specialist | |
| Coordinates with the resource person and their supervisors to confirm and conform with the topic/ lecture assignment | None | Training Specialist | |
| Prepares the Conforme, Office and Travel Orders for Resource Persons | None | TID Administrative Aide/Assistant/ Training Specialist Training Specialist |
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| Endorses the Conforme, Office and Travel Orders for signature/ approval | None | Chief Training Specialist/Authoriz ed Representative | |
| Approves or disapproves the Office Order and Travel Orders | None | Executive Director \Deputy Executive Director | |
| Sends to the requesting agency approved Office Order/Travel Orders and Conforme for counter approval of Agency signatory (email and courier) | None | TID Administrative Aide/Assistant/ Training Specialist | |
| 3. Sends back signed Conforme (email/courier); | Sends in-house documents and forms for Agency reproduction and or | None | Agency Authorized Signatory Agency coordinator |
| Receives and prints in-house documents (lay-out of seminar certificates and appearances, etc. as needed) | reference including contact information of RP’s for pick up and drop off, etc | ||
| 4. Receives the seminar resource person/s, facilitates and attends the seminar | Gives the lecture/topic presentations in the actual date of training | None | Assigned Resource Person |