Services Offered by the Archives Collection and Access Division (ACAD)


• Renders advice and technical assistance to different government and
  private entities on the establishment of archives and records office
  unit (RA Art. III, Sec.13 of RA 9470)
• Operates a Reference Library/Reading Room
• Answers inquiries on availability or non availability of records in
  custody to the requesting party
• Issues copies of records upon request
• Issues certified true copies and certifications of non availability of
  Spanish, civil, notarial and other records upon request
• Conducts guided tours for visitors/guests
• Renders resource speaking services on Archives Administration/
  Establishment of Archives

How to request

• The requesting party or their representative will fill up the form that
  corresponds to their request
• Request by mail, e-mail or fax is accepted and acknowledged.
• A claim slip will be given which will be presented when claiming the request.
• Administrative fee/s will be paid upon release of copy/ies of certification of
  record/s.

Reference Library/Reading Room Requirements

• Two (2) letters of Reference (from professors, organizations or any
  authorized personnel of the agency), Travel Order for LGUs and
  Government Employees
• Valid ID (submission of copy) and ID picture to be attached
  to the Researchers Profile
• Presentation of Passport for foreign National (submission of copy)
• Cotton mask and gloves
• Pen, ball pen, notebook, and bag not allowed
• Papers and pencils are supplied at the Reference Library
• Reference Library hours: Monday to Friday 8:00 am-12:00 noon and
  1:00-4:30 pm
Location Map

Forms used in the ACAD

• Request for baptismal record
• Request for birth record
• Request for marriage record
• Request for death record
Request for Notarial and other Records (also used for Spanish records)
• Researcher’s Profile

Administrative Fees

• Certification of record – P80
• Certification of no record – P40
• Copy of document:
    Photocopy per page (Includes photo privilege fee) – P5.50
    Certification of correctness per document – P20
    Documentary Stamps – P15
    Digital copy per image – P4
• Library fee:
   Annual – P200
   Walk – in
   Students – P40
   Others – P100

Outreach Services

• Putting up of exhibits or displays
• Publishing of brochures, guides, pamphlets about the archives
  and its holdings
• Conducting tours of archives facilities
• Networking with other archives